So, you have a growing organization and you’re thinking about how to ensure everyone works efficiently.
Your business has different locations, but you want them to follow certain standards.
You’re tired of flying in coaches who keep telling you their techniques will benefit you.
You’re also tired of hearing how the onboarding process is exhausting and flawed.
It’s all time-consuming and takes a huge chunk of your budget.
You want an easier way to save time, money, and effort for your organization. You want to increase productivity and give your employees that extra motivation.
So, you search online for answers and come across a term that could be the answer to your problems:Learning Management System or LMS for short.
An LMS is defined by TechTarget as:
“A web-based technology used by an instructor to create and deliver content, monitor student participation and assess student performance.”
It’s software you can use to teach your employees new skills, give them guidelines, and train them. It’s a way for you to streamline the training and onboarding processes for all your offices. Everyone gets the training they need, ensuring your services are up to standard.
This all sounds great, but now you ask yourself:
“How do I choose a Learning Management System?”
That’s a good question, especially considering there are over 800 LMS vendors on the market today.
This can make it seem like a tedious task and discourage you before you start. But it doesn’t have to be if you follow these simple steps for choosing an LMS.
Understand Your Needs
Figuring out the best LMS should be a careful, thought-out process.
It’s crucial to know what you need an LMS for. Otherwise, you risk taking extra steps in the wrong direction.
Your goals determine which type of LMS you’ll need. If it’s for:
- Compliance training, you’ll want an LMS that allows you to track and maintain compliance.
- Employee training, your LMS should focus on learning processes.
- Customer training, you’ll need an LMS that easily explains your business.
Remember that you’re getting an LMS to save time and money, so set your goals early on.
Your goals have to be SMART:
- Specific: Purposeful and detailed enough for everyone to understand.
- Measurable: Easy to track and their success is quantifiable.
- Attainable: Reasonable goals you can genuinely reach.
- Relevant: In line with your organization’s mission.
- Time-Based: They have dates by which they need to be achieved.
Understand LMS User Needs
The next step is to have in-depth knowledge of who will be using your LMS to improve themselves.
You want an LMS that’s tailored to its users, and for that, you’ll need to ask yourself the following questions:
Which Skills Do Your Employees Have?
The LMS should only include content relevant to your employees and their duties. Thus, it needs to be personalized for the employees that use it. People generally don’t want to go through courses they already know.
Which Generation Do Your Employees Belong To?
If they’re millennials and Gen Zers, then they grew up in the digital era. This means it could be a good idea to include social learning features in your LMS, allowing your employees to interact with their peers.
Do Your Employees Appreciate Modern Trends in Technology?
If the answer is no, it would be a good idea to choose a user-friendly LMS interface. You don’t want your employees to get annoyed by a complex LMS and not retain any knowledge from it.
How Do They Like to Learn?
Every individual prefers to learn differently and at their own pace. The LMS needs to take their learning habits into consideration to maximize retention. If your employees prefer learning on the go or in their free time, get a mobile-first LMS, for example.
Where Are Your Offices Located?
Location is an important factor to consider when choosing an LMS. If you have offices in different regions, then you want an LMS that ensures consistency. An LMS with localization features allows employees to learn content in their own language.
How Many Trainees Will Use the LMS Simultaneously?
A scalable LMS may be what you need if you want several employees using it at a time. This will allow you to tailor the LMS according to your needs.
Understanding its users will give you a better idea of which features your LMS should have.
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Know Which LMS Features You Need
An LMS can have many different features, but there are three features every good LMS must have:
You want users to actually want to interact and keep interacting with the LMS you choose. They need to have a good experience while learning from it.
When it comes to user-friendliness, it’s important to check that both sides of an LMS run smoothly. This means the administrators should enjoy it as much as the learners.
You first want to look at it from an administrator’s perspective, and then from the learner’s point of view.
To check if an LMS is user-friendly, analyze its:
- Interface: The LMS looks appealing and is easy to use with a layout that’s relevant to the business.
- Mobile compatibility: The best LMSs are mobile-first, meaning they adjust to different screens. They’re easily accessible and interactive with features like videos, gaming, and more.
- Loading speeds: LMS pages need to load fast. You can check an LMS’s loading speed by using Google Chrome Developer Tools.
You want to enhance your existing systems and programs by integrating your LMS to them.
Your chosen LMS should be able to integrate with your:
- Human Resource Information System (HRIS). This prevents dual data-entry, lowering potential errors. It also allows you to analyze the relations between training, promotions, and retention.
- Customer Relationship Management (CRM). This allows you to track the results of employee training according to customer data.
Real-Time, Tailored Reporting
You want an LMS that provides reports on:
- Training progress
- Employee performance in tests and exams
- Employee achievements
The LMS should also be customizable to your intended goals and requirements.
This allows you to evaluate the training objectives and employee engagement. You can then make any necessary changes to enhance the LMS experience.
Shortlist Vendors and Test LMSs
Once you have all of the information you need, it’s time to look at different LMSs and pick the best one.
There are too many LMSs to look at, so the best thing to do is find ones that have the features you need.
To do this, you can carry out a Boolean search of an LMS vendor and a particular feature like:
“Mobile-first and World Manager LMS”
You can then read reviews and ratings of the different LMSs that have your desired features.
Some of the best LMS review websites include:
At this point, you should have a shortlist of LMSs you want to test out and learn more about:
- Try out a free demo of the LMS.
- Find out if they’ve been around for a while.
- Have your team try it out with you.
- Find out if other companies in your industry use the LMS.
- Check the LMS’s tech support response time.
- Find out how frequently the LMS is updated and if it comes at an extra cost.
- Test every feature to confirm they work well.
Once you’re satisfied with a particular LMS, you’ve found the perfect LMS for your needs.
Give World Manager a Try
One LMS that stands out from the rest is World Manager.
It has all the crucial features mentioned in this article and much more.
World Manager is a multi-award winning platform that allows you to check
- Employee training
- Human resources
Book your free customized demo today and find out why World Manager is the ideal LMS for you.