How does LMS work

How Does an LMS Work?

Are you looking for information on how an LMS – or Learning Management System – works?

Just as its name suggests, an LMS is a tool used by organizations and educational institutions to manage the learning process.

This system of learning management is made up of three core LMS functions:

  • LMS Registration
  • LMS Course Administration
  • LMS User Tracking

Learning Management System Registration

The first step taken by any learner on an LMS is registration. Employees are enrolled in a course through an LMS login username and password.

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You can make this process easier for your employees by incorporating the Single Sign-On feature.

SSO enables your employees to access multiple services or apps using one set of credentials, such as an email or employee ID.

A user only needs to key in their credentials once – students won’t have to log in during repeat visits.

SSO improves your employee’s password hygiene. If employees can’t remember their passwords, they start to use the same credentials everywhere, making your company vulnerable to a security breach.

Employees can switch between different portals and applications with SSO, which makes for a better learning experience.

Application with SSO learning experience

There are typically three types of logins for each LMS user role: learner login, instructor login, and admin login.

With the admin login, an LMS administrator can:

  • Change the portal configuration and LMS branding
  • Add or remove LMS users
  • Assign roles such as instructor, administrator, and learner
  • Add or remove course content
  • Run reports
  • Add or edit LMS site messages

The LMS instructor login allows trainers to:

  • Create LMS courses
  • Give and receive assignments
  • Run progress reports
  • Check off completed courses

Using the LMS learner login, your employees can:

  • Access an LMS course
  • Check their progress
  • Access links to resources
  • Contact the LMS instructor if they get stuck
  • Submit completed assignments
  • Receive notifications from discussion groups within the LMS

Assigning roles to LMS users presents them with a streamlined LMS user interface so they can give their full focus to their tasks. It also helps you to effectively delegate training and administrative tasks to different members of the team.

The automation that an LMS provides enables you to achieve a higher level of efficiency. For instance, you can automatically enroll new employees into your LMS if you integrate it with your HR software. You could also assign a course to specific user groups or automate webinar signups.

Automatic reports, communication, and certification are made possible because all your employee data is stored in a central location.

So before you settle on an LMS, make sure that automation is one of its key features.

World Manager proudly supports some of the biggest communications companies in the world with online learning management. Ask us why

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Online Course Administration

An LMS makes it easy to create and deploy courses to your employees, even if you cater to a multilingual workforce.

With a content authoring tool, such as World Manager’s LMS eLearning tool, you can create engaging custom content without using third-party tools. All LMS content including quizzes, images, videos, presentations, and drag-and-drop games are 100% mobile-first.

If your business has branches across different locations, you can control all your learning efforts in a centralized platform. Thus employees can get the most updated version of a course, regardless of their geographical location.

You can adapt your courses or change the language on an employee’s LMS dashboard so that they can learn more effectively.

If you prefer blended learning, you can use an LMS to reinforce your instructor-led training. For example, you could store all course materials in your LMS for future reference or use it to assess your employees after an instructor-led training session.

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Easy User Tracking

An LMS keeps tabs on your employees’ progress throughout the course. Test results, employee data, student information, internal messaging and other analytics are all stored in one location, making it easy for you to access and review.

With the better LMSs, you can gauge learner engagement, completion rates, knowledge retention and barrier points from the reports you generate. This enables you to offer support and additional learning materials to employees who are struggling with the course, as well as modify certain courses to make them easier to understand.

LMS reports helps you measure how effective your training initiatives are and how they affect employee retention. Since an LMS empowers an employee to self manage their career development, they’ll be more likely to stick around.

They can bring up their progress reports during performance appraisals and position themselves as eligible candidates for a promotion.

As a learning manager, you can make sure that your company is always inspection-ready. As soon as compliance training is completed, generate certificates that will act as evidence when the regulatory bodies come around.

The Most Important Features of the Modern LMS

Your users are mobile, so it makes sense to create an LMS training solution that allows them to learn on the move.

Any LMS worth your dime must be mobile-friendly and preferably SCORM compliant. This is a trend that’s been gaining ground for a while now. Did you know that by 2016, one out of every three learning managers was already delivering compliance training and technical skills on mobile devices?

A mobile-friendly LMS enables you to deliver custom courses via any online device, making learning flexible for your employees.

When employees learn at their own convenience, they’re more likely to retain knowledge and maintain engagement.

Mobile learning doesn’t interrupt their workday, as employees can use their downtime to study. The courses are delivered in micro chunks of content so that a learner can grasp key concepts fast, thus boosting completion rates.

One of the most important elements of mobile learning is a responsive design.

Employees want a seamless experience when they switch between devices. Therefore, an LMS must adapt to different screen sizes whether a learner is on a smartphone, tablet, or desktop.

You need an LMS with a highly responsive interface, like World Manager, if you want your learners to be more engaged.

It’s the go-to LMS in this digital age.

World Manager mobile view app

How to Make an LMS Work for Your Business

An LMS works hard so you don’t have to. That’s why businesses like yours are incorporating the award-winning World Manager LMS into their corporate learning strategy.

You don’t have to be tech-savvy to use it, as you’ll soon discover once you book an LMS demo with a World Manager expert, like Doug.

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Here’s what to expect:

  • The 5-10 minute phone call: A World Manager expert will call you to establish whether their LMS is a good fit for your business.
  • The 30-minute face-to-face video call: If you’re convinced that the World Manager LMS will fulfill your training needs, you can schedule a one-on-one video call with a World Manager expert to discuss your business needs in detail. This call will end with a high-level overview of World Manager’s training, operations, communications, and employee development tools.
  • The 60-minute face-to-face video call: By this time, World Manager will have a better understanding of your business needs. This will be a tailor-made conversation in response to your needs, complete with a walkthrough of the LMS platform’s functions. You’ll also discuss how World Manager could help you with a customized solution for your business.

Are you ready to change how you do business? Talk to an LMS expert today.

Disclaimer: This information is meant to provide general guidelines and should be used as a reference. It may not take into account all relevant local, state or federal laws and is not a legal document. Neither the author nor World Manager will assume any legal liability that may arise from the use of this information.

The best companies use World Manager to train staff, maintain standards, and set the company up on the road to success.