How and Why Track Employee Training Progress

How & Why Track Employee Training Progress

The Case for Tracking Employee Training

If you work in HR, then you’ve probably heard the “track training!” rallying cry. It makes sense, right? Without baseline data, it’s hard to evaluate the quality and effectiveness of employee training. How can you address a training issue if you don’t know about it in the first place, or you find out after the fact? That’s why you need HR training tracker software.

Not to mention, upper management may be knocking on your door. “Why do we spend all this time and money on employee training? Where’s the evidence it works?” In order to illustrate and validate your department’s work, data is your best friend. One solution is investing in corporate training tracking software.

In fact, the easiest way to track and evaluate your learners’ progress is by deploying employee training tracker software. Training tracking software provides you with detailed, real-time reports for all learner activities. All reports are downloadable, shareable, and exportable to popular software like Excel.

Why Track Your Employees’ Training Progress?

To clarify, we are not talking about using tracking tools to monitor employees, but to collect information that will show you how effective your training is. The value of training tracker software is in being able to seamlessly track and manage all employee training from one accessible portal.

Everyone has a different learning style, right? Through tracking, human resources can identify which methods of training are most effective for each employee. This will help trainers customize their courses and content to the unique needs of every learner, resulting in a more engaging and memorable training experience.

Tracking your employees’ training progress, as mentioned above, will help you make your case to upper management that your approach to employee training is effective. If they want proof, you will have all the metrics you need at your fingertips.

How Employee Training Tracker Software Works

Let’s get more specific. How can companies use software technology to easily and efficiently track completion rates and other key training metrics? Here are some of the key capabilities training tracker software brings to the table.

  • Quickly and easily pull up training documentation, with signatures, when audit time comes.
  • Instantly request recurring training for an entire group of employees as needed.
  • To view course reports, click reports. This gives you information on all progress made on the course, including starting and finishing dates, course completion percentages, and more.

For example, view the scores received by Pat in a given course. If you would like to drill down further into an individual quiz, simply click on the grades for that quiz. Would you like to know why Pat received only 20 percent on the second quiz? Zero in on the exact areas where they need to focus. If needed, you can send a friendly reminder to complete the course with one click within the software platform.

What is the Best Employee Training Tracker?

The best depends on your specific needs. If you’re looking for a very basic, manual system, with minimal functionality, you could use an Excel spreadsheet to track training.

However, if your needs are more complex – for example, your company has multiple offices and a geographically dispersed workforce – consider investing in a streamlined learning management system (LMS) to track employee training. A LMS is an employee training portal from which you can not only deliver your training programs, but also administer, track, and evaluate them, all from one easy to use portal. Usually, an LMS comes with training tracking software already installed, along with many other useful tools, including gamified training and collaborative learning.

What are the Most Important Metrics to Measure?

The best LMS should offer an array of metrics that can inform your company’s learning experiences and training methods, but here are the must-haves.

Completion Rates

Knowing who is and isn’t completing their training courses – and more importantly, why – is essential information, especially if you’re tracking compliance and other mandated training. A tracking system streamlines the certification process so that you receive accurate documentation, and are promptly notified, when your employees complete their training.

Testing and Evaluation Metrics

While course completion rates tell you who, and how many employees, finished the course, they don’t provide insight into what they learned from the training. That’s where tests, quizzes, and other assessment tools come in. Here’s the best part: with an LMS, grading, feedback, and notification can all be automated. Talk about a time-saver!

Repeat Training

It’s important to track all employees whose assessment scores are below par. This could indicate that there’s an issue with the training itself or that it needs to be customized to the employee’s learning style. Once the issue is diagnosed, retraining may be appropriate down the road.

We hope our quick and easy guide on how to track employee training was helpful. With the right LMS, you can consolidate your courses, reports, surveys, and other tracking tools into one robust, user-friendly system.

Book a demo today to see how the World Manager LMS can streamline and simplify how your company tracks employee training. Contact Us today!

Disclaimer: This information is meant to provide general guidelines and should be used as a reference. It may not take into account all relevant local, state or federal laws and is not a legal document. Neither the author nor World Manager will assume any legal liability that may arise from the use of this information.

The best companies use World Manager to train staff, maintain standards, and set the company up on the road to success.